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Draft Mins EFTC 28 09 2020





Minutes of an extraordinary meeting of Marlborough Town Council held Monday 28 September 2020 at 6pm via videoconference

PRESENT:        Councillor Mark Cooper                                 Town Mayor

                          Councillor Mrs Peggy Dow

                          Councillor Alexander Kirk Wilson

                          Councillor Noel Barrett-Morton

                          Councillor Mervyn Hall

                          Councillor Peter Cairns

                          Councillor Susie Price

                          Councillor Andy Wilson

                          Councillor Donald Heath

                          Councillor Vanessa Hillier

                          Councillor Jo Waltham


PRESENT:        Mrs Shelley Parker                                        Town Clerk

                          Dawn Whitehall                                              Administrator


                          PUBLIC QUESTION TIME

                          No members of the public were present.


214/20               APOLOGIES

Apologies for absence were received from Councillor Ross.

215/20               DECLARATIONS

                          There were no declarations of interest.

216/20               MAYOR’S ANNOUNCEMENTS

Councillors would want to be aware that since the latest announcement by the Prime Minister, the relevant amendments had been made to bring the council in line with restrictions.  For example, now only 15 people could attend wedding ceremonies and receptions so hirers have been informed about this.  Track and trace processes had been implemented in our public buildings including the NHS QR code.  Some staff would work from home where they can, and volunteers were also ready to be re-mobilised should they be needed.

Even though we’re not able to welcome the full Mop Fairs this year, there would be a small ceremony on Saturday, 10 October where the proclamation will be read out in the normal way and a plaque unveiled to special showman Billy Whitelegg marking his contribution to Marlborough.  All would look forward to the Mop Fairs in 2021.

Finally, the Chairman reminded fellow Councillors that the Marlborough Area Board takes place Tuesday, 29 September at 7pm via the Teams platform.  The agenda link had been circulated.

217/20               MINUTES

RESOLVED: that the minutes of the Extraordinary Meeting held Monday 7 September 2020 were approved as a true record and signed by the Town Mayor


218/20               EXCLUSION OF PRESS AND PUBLIC

RESOLVED: that under the Public Bodies (Admission to Meetings) Act 1960, the public and representatives of the press and broadcast media be excluded from the meeting during the consideration of the following item of business as publicity would be prejudicial to the public interest because of the confidential nature of the business to be transacted


219/20               STAFFING ISSUES

Members considered a recommendation by the Staffing Sub-Committee following the resignation of a member of staff.

The Staffing Sub-Committee had agreed the recruitment process, timetable and handover and departure arrangements.  The interview panel would be held over two days.

RESOLVED: that the recruitment process for the position of Town Clerk can start from 30 September 2020


The meeting closed at 6.11 pm




                        Signed: ………………………………………………….      Date: ………………………………………….

                                               Town Mayor


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